June 2021 Domestic Travel Update: Research and Professional Development Travel Grants (with physical travel) can now be approved provided that the student follows the required approval process described here. Please refer to the official statement outlining the conditions and process for requesting Out-of-State Travel Exceptions.
1. Travel requests must be approved by the appropriate Vice President or Dean (out of state travel petition).
2. Travel approval must be obtained prior to making any travel arrangements, and prior to applying for a Research Travel Grant.
3. All travelers on University-related travel are required to be fully vaccinated against COVID-19 unless appropriate wavier documentation is on file with the university.
General Grant Information
In order to provide more and better opportunities for intellectual, professional, and social development, the GSA has initiated a Grants Program that supplies funds for reimbursing graduate students for their expenses.
There are two types of grants available from the GSA: (1) Professional Development Grants and (2) Research Grants. For more information on any of these, refer to their pages organized under the ‘Grants’ tab.
Vehicle Use and Meal Reimbursement Rates
As of January 1, 2019 and in accordance with review of the Board of Regents Policy VIII 11.10, the reimbursement rate for the use of a personal vehicle is 58 cents per mile. The meal reimbursement rate is 56 dollars per day as of September 1, 2019. Rates per meal are as follows: Breakfast $13.00, Lunch $15.00, and Dinner $28.00.
Foreign travel is reimbursed at the applicable U.S. Department of State Meal and Incidental Rate without receipts, or the actual cost with receipts.
Memorandum for record: Travel Reimbursement Rates as of September 1, 2019.
Grants are awarded based on the results of a review process described in the GSA Points of Policy (see Section 8). For concerns or questions about this process, please fill out the form on the ‘Contact Us’ page on the GSA Website or email us at email@example.com. Please keep in mind that the application is due by the 15th of each month and will be reviewed by the Grants Review Panel who need about 1-2 weeks after the deadline to meet.
YOU MUST APPLY AT LEAST ONE MONTH BEFORE YOUR TRAVEL DATE OR YOUR APPLICATION WILL BE CONSIDERED LATE AND NOT ACCEPTED.
Once the panel has approved the grants, they are sent to the OGSL Staff who will create eTravel forms as well as notify the recipients within 5 business days. All eTravel forms MUST BE DONE BEFORE THE TRAVEL DATE. Keeping this in mind, please consider the grant application deadlines listed below very carefully and apply ahead of time, especially if you are traveling in the last two weeks of the month.
In order to receive funding through the GSA for reimbursement of expenses, you must complete and submit the application for the grant you would like by the deadlines listed below. All graduate students enrolled in any graduate program at UMBC are eligible to apply. A minimum of 1 hour volunteer time to GSA related events is required following receipt of any GSA grant disbursement. No further grants will be awarded if this requirement is not met. If you are awarded a grant, you must completely use that grant first before applying for further grants in the future.
Please note that each Grant Period spans 3 months with an overlap of one month between each period. Please read the dates carefully and apply as early as you can!
For more information check out our FAQ page!