Travel Pre-Approval & Reimbursements will be handled after approval by the Grants Review Panel by SABSC.
Before Travel:
Per UMBC’s Travel Policy and Procedures, “Pre-approval must be obtained prior to the commencement of the trip or before any portion of the trip for the following types of travel: Out of state, In state with overnight stay (includes Washington D. C.), International.”The only travel that does not require pre-approval is travel within the State of Maryland or Washington, D.C. with no overnight stay.
Pre-approval must be completed and approved prior to the commencement of the travel or before any portion of the trip is pre-paid, in order to ensure that the traveler is covered by Worker’s Compensation benefits.
No tickets will be authorized, and no expense statement will be processed, without the completion of pre-approval. The traveler can complete the pre-approval form or designate another to complete the pre-approval on their behalf.
Some Things to Note:
- The reimbursement amount cannot exceed the approved amount.
- Please feel free to redact any information unrelated to expenses on bank/credit card statements.
- If a student is having an issue completing a pre approval travel form/reimbursement, they should enter an RT ticket.
- Your event must have occurred in order to submit for reimbursement.
- You have 10 business days to submit reimbursement paperwork.
If you have any questions about this process please email gsagrants@umbc.edu
Please visit Student Affairs Business Services Center (SABSC) for more information.
Summary: SABSC Process