General GSO Information
What is a GSO? A Graduate Student Organization (GSO) is a group of students that seeks to have representation at the Graduate Senate Meetings. A GSO represents a graduate program or a non-department related group of students.
What does a GSO get? A GSO may request reimbursement of expenses used for GSO-related things if they register on time at the beginning of the academic year. To speak for questions on this, find the Community Liaison in the OGSL Staff Directory.
Sounds Awesome! How do we make one? A new GSO should register as a New GSO on the GSO Registration Form located on the GSA Website under GSOs. After submitting this form, the Graduate Senate must approve of the creation.
What are our duties? A GSO must only ensure that their GSO is registered on time and helps GSA spread information that is discussed in the GSA senate. As such, GSOs should be spreading the information to their other GSO members and to their departments.
What happens if we fall short of our duties? The Graduate Senate reserves the right to disband a GSO if it falls inactive.
How do I register my GSO that was around last year? To register your GSO, please fill out this online form. This form is mostly asking for contact information for Officers and Senators. All GSOs are guaranteed funding as long as they register by October 1st. Any GSOs registered late will not be guaranteed this funding.
Funding information: In accordance with the Annual Budget, GSOs are allocated funding for FY21 if they register on time (see above).
A GSO may petition the GSA Executive Council to award the GSO a specified amount of funding for a specific and singular initiative (e.g. a seminar series) or event. A detailed budget and description of the initiative or event must be included in this motion by the GSO submitting a completed Allocation Request form.
This decision is due to the fact that many of our GSOs under-spend their previously allotted $1000, while some required much more. Following the trends of typical GSO spending throughout the past few years, the total budget for GSOs will be presented at the first Senate Meeting. Note that this removes the limit on maximum GSO funding. GSOs may therefore request any amount of funding so long as it is available from the GSA’s GSO Budget (presented with Annual Budget). However, the distribution of these additional funds must be supported by the Senate.
Please ensure that your allocation requests are submitted and approved before your event takes place.
Once your funding is approved by the GSO Committee, you will then follow up with the Community Liaison using the the same procedure outlined on the Event Planning page once the event is over. All post event documentation must be filled within 2 weeks after the event to receive reimbursement.
NEW and INACTIVE GSOS: If you are interested in registering a previously inactive GSO or new GSO, please select “NEW GSO” from the dropdown menu of GSOs listed on the Organization Registration form and fill it out accordingly. In addition, be prepared to send one or more representatives to petition for approval from the Senate at the next Senate meeting. Once you are approved as a GSO, you will be able to petition the Senate for funds at Senate meetings throughout the academic year.
GSO TRAINING SESSIONS: We will be communicating details regarding training soon, stay tuned! A representative from each GSO will be asked to attend a training session for GSOs and Graduate Senators. At these sessions, we will be discussing/clarifying any questions on GSO funding as well as the events planning process and the post-event reimbursement process.